Property Management Operations Assistant Job at Vaco by Highspring, New York, NY

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  • Vaco by Highspring
  • New York, NY

Job Description

Client: Property Management Company
Operations Assistant
Payrate: $25-$27/hr
3 month contract with possible potential to extend
Location: Long Island City, NY
Onsite 5 days a week

**Preferred Bilingual in Spanish
Job Description:
Job Title: Property Operations Assistant

Reports to: Community Manager
Job Overview: We are seeking a highly organized and detail-oriented Property Operations Assistant to join our team. In this role, you will provide essential administrative and operational support for the smooth and efficient management of residential and/or commercial properties. You will assist with daily operations, tenant services, and maintenance coordination to ensure that properties are managed to the highest standards.
Key Responsibilities:

  • Administrative Support:
  • Assist with day-to-day administrative tasks, including answering phone calls, responding to emails, and handling tenant inquiries.
  • Maintain and update tenant files, lease agreements, and property documentation.
  • Prepare and process invoices, payments, and rent collection.
  • Assist with the preparation of property reports and records for management.

  • Tenant Relations:
  • Serve as a point of contact for tenants and address their needs, concerns, or maintenance requests.
  • Coordinate move-ins and move-outs, including conducting property inspections and documenting conditions.
  • Help ensure tenant satisfaction by providing timely responses and maintaining positive relationships.

  • Maintenance and Vendor Coordination:
  • Coordinate maintenance requests and work orders with vendors and contractors.
  • Monitor the completion of maintenance tasks to ensure timely resolution of issues.
  • Assist in scheduling and tracking regular property inspections and upkeep.

  • Lease Administration:
  • Assist with lease renewals, tenant communications, and processing rental applications.
  • Help ensure all lease terms and conditions are adhered to and documented.
  • Maintain accurate property and lease records for compliance.

  • Property Inspections and Reporting:
  • Assist with routine property inspections to ensure properties are in compliance with safety, maintenance, and cleanliness standards.
  • Document and report any issues or violations to the property manager.

  • General Operations Support:
  • Help with the preparation of budgets and financial reports.
  • Coordinate and assist with property marketing and leasing efforts.
  • Perform other administrative or operational tasks as needed.
    Qualifications:
    • High school diploma or equivalent (Associate's or Bachelor's degree preferred).
    • Previous experience in property management, real estate, or a related field is a plus.
    • Strong organizational and multitasking skills.
    • Excellent communication and customer service skills.
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
    • Familiarity with property management software (e.g., Yardi, AppFolio, Buildium) is a plus.
    • Ability to work independently and as part of a team.
    • Strong attention to detail and problem-solving abilities.

Job Tags

Contract work, For contractors,

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