Office Manager/Executive Assistant Job at Serpentine Jewels, Greenwich, CT

YlM4ZHBGaTArdE1uMkg4eFdpcVAvYjZKcVE9PQ==
  • Serpentine Jewels
  • Greenwich, CT

Job Description

Serpentine Jewels Executive Assistant/Townhouse Operations Manager

Location: Greenwich, CT and NYC

Position Overview:

In this role, you will play a crucial role in ensuring the smooth and efficient operation of the administrative functions of the Serpentine Jewels organization. This position requires a detail-oriented individual with strong organizational and interpersonal skills, as well as a deep understanding of luxury retail standards. This position requires flexibility between our two locations - Greenwich, CT, and Midtown Manhattan.

Responsibilities:

Oversee day-to-day administrative tasks, including shipping, record-keeping, data entry, and correspondence. These responsibilities include:

  • Efficient Calendar Management: Take ownership of the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements while accommodating last-minute changes and prioritizing critical engagements. Communicate with clients in a professional manner when scheduling meetings.
  • Impeccable Organization: Maintain meticulous records, files, and documents, ensuring that the CEO's office operates in a well-organized and systematic manner. Must be OBSESSED with details.
  • Data Entry: Responsible for keeping our data management system up-to-date with all relevant information and meeting notes
  • Travel Arrangements: Coordinate travel arrangements, including flights, accommodations, and itineraries, considering the CEO's preferences and maximizing productivity during travel.
  • Personal Support: Provide personal assistance to the CEO as required, ensuring a seamless work-life balance. 
  • Sales Support : Assist in the planning and execution of store events and promotions, including in-person client appointment support and on-going sales support, including entering details from client interactions in our CRM.
  • Manage office supplies and inventory to ensure seamless operations.
  • Ad hoc projects as asked by management, including potential social media projects, website projects, and marketing projects.
  • Handle sensitive information with the utmost confidentiality and discretion.
  • Work with CEO to document/photograph and post spontaneous content on social media

Qualifications:

  • Proven experience in office management/administrative support
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficient in technology, including Slack and Google Suite
  • Understanding of luxury retail standards and commitment to exceptional customer service.

Workdays in Greenwich start at 9:00am; workdays in New York City start at 9:30am.

If you are a highly motivated and detail-oriented professional with a passion for luxury and client experience, we invite you to apply for this exciting opportunity. In addition to applying via LinkedIn, please submit your resume to Hello@SerpentineJewels.com . We look forward to hearing from you!

Job Tags

Similar Jobs

Beijing Niko Catering Co., LTD

Pizza chef Job at Beijing Niko Catering Co., LTD

Pizza making

DAVITA

Registered Nurse RN Scranton Acutes - $15,000 Bonus Offered Job at DAVITA

 ...is seeking a Registered Nurse who is looking to give life in a hospital setting. You can make an exceptional difference in the lives of...  ...sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This... 

Insight Global

Destination Development Manager Job at Insight Global

 ...Position: Destination Development Manager Location: Boulder, CO (3 days onsite / 2 days remote per week) Duration: Fulltime Compensation: $55-75k + Commission Required Skills & Experience Ability to work both operationally and strategically Data Analytics... 

Bath Planet

Canvasser Job at Bath Planet

Join Our Team in Kentwood, MI and Surrounding Areas! Part-Time Canvassing Opportunity - Work Part-Time, Earn Full-Time Pay Are you looking for a flexible part-time job that offers full-time earning potential? Look no further! We at Home Pro of West Michigan have... 

Rosner Resources

Senior Leasing Administrator Job at Rosner Resources

 ...Overview: Rosner Resources is assisting a successful real estate firm that is seeking a Leasing Administrator. Duties include preparation of leases, amendments, modifications, notices to tenants, calculating RE taxes, CAM assessments, reconciliation, & correspondence....