Job Description

Our client, a construction equipment manufacturer, is looking for a proactive administrative process guru to become their new executive assistant! You will provide support to upper management and serve as the point of of contact for all administrative processes.

Responsibilities

• Act as the point of contact among executives, clients, and other external partners
• Coordinate office operations to secure efficiency and compliance to company policies
• Manage information flows in a timely and accurate manner
• Manage upper management’s calendars and set up meetings
• Make travel and accommodation arrangements
• Oversee insurance administration (e.g., auto, general liability, etc)
• Rack daily expenses and prepare weekly, monthly, or quarterly reports
• Track stocks of office supplies and place orders when necessary
• Format information for internal and external communication – memos, emails, presentations, reports
• Organize and maintain the office filing system
• Support budgeting and bookkeeping procedures

Requirements

• 5+ years of experience as an Executive Assistant, Office Manager, or similar role
• Excellent Microsoft 365 knowledge, including Teams
• Expense reconciliation experience
• Insurance and benefits administration experience
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills
• Discretion and confidentiality

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